Organize meetings

Create meeting

Step-by-step guide

To create a new meeting, proceed as follows:

1. Go to the "Internal" page.

2. Click the NEW MEETING button.

   

   

   The "Meetings" dialog box is displayed.

   

   

   Title

   Enter a title for the meeting here. The title that was stored on the "Administration" page is displayed by default.

   Start

   Here, record the date and time when the meeting starts.

   End (time)

   Record the time at which the meeting ends here.

   Intrexx determines the duration of the meeting from the start and end times. The TOPs (agenda items) of the meeting can later be distributed over the duration of the meeting (see Enter agenda and TOPs (items on the agenda)).

   Location

   Enter the meeting location here. The title that was stored on the "Location" page is displayed by default.

   Moderator

   Select the moderator of the meeting here.

   All portal users that belong to the group "App_Committee_Moderator" in the Intrexx User Management are offered for selection.

   Participants

   Select here the portal users who are to attend the meeting as participants.

   The right-hand area, "Selected participants", shows all portal users who belong to the group "App_Committee_Member" in the Intrexx User Management. I.e. by default all portal users with the "Member" role participate in the meeting. (For general information about users, see section User groups and users)

   Using the arrow buttons you can move participants from the right pane ("Selected participants") to the left pane ("Select participants") and thus exclude them from participating in the meeting.

   Guests

   Select here the portal users who are to attend the meeting as guests.

   The left-hand pane, "Select guests", shows all portal users who belong to the group “App_Committee_Guest" in the Intrexx User Management.

   The arrow buttons can be used to move guests from the left pane ("Select guests") to the right pane ("Selected guests").

3. Click on SAVE.

   You will be taken back to the "Internal" page.

   The newly created meeting is displayed.

   

   

Delete meeting

Step-by-step guide

To delete a meeting, proceed as follows:

1. Go to the "Internal" page.

2. Click the ... button.

   The Edit meeting dialog box appears.

   

   

3. Click Edit meeting.

   The dialog box for deleting and editing a meeting is displayed.

   

   

4. Click on DELETE.

5. Confirm the deletion.

   You will be taken back to the "Internal" page.

   The meeting is no longer displayed.

Edit meeting

Step-by-step guide

To edit a meeting, proceed as follows:

1. Go to the "Internal" page.

2. Click the ... button.

   The Edit meeting dialog box appears.

   

   

3. Click Edit meeting.

   The dialog box for editing a meeting is displayed.

4. Make the desired changes and save your entries.