Intrexx administrators
and Share Administrators have access to the
"Administration" module. They can access this from the
Navigation portlet.
The Navigation portlet is then shown in red. It stays this way until
you click on "Administration" again to leave the administration mode.
In administration mode, you have access to the functions described
below regardless of whether posts, groups, etc. have been released to you.
The usual restrictions do not apply in administration mode.
In this mode, some of the less relevant
portlets
(such as Contacts, Photo albums, Advertisements, etc. on News) are hidden. Deactivated modules
are shown but are grayed out in this mode.
2. Advertising
Every advertisement created in Intrexx Share is listed here.
Click on "Select data set"
to open a menu with functions for editing the respective advertisement.
Click here
for more information.
Click on the advertisement title to see more information and comments related
to the advertisement. You have access to the same menu here as well.
3. Chat
Click here
for all information about Intrexx Share Chat.
4. Events
Every event created in Intrexx Share is listed here. Events deleted by users
are marked accordingly. Click on
"Select data set" to open the following menu.
Edit
Opens a page where the event data can be edited.
This page contains two delete buttons. One is for normal deletion, i.e.
marks the event for deletion, and the other deletes the event and its posts,
participant lists, etc. immediately.
Every group created in Intrexx Share is listed here. Groups deleted by users
are marked accordingly.
Click on
"Select data set" to open the following menu known from the
"Groups" module overview page.
This allows you to administrate groups in administration mode:
Edit
Members
Moderators
Delete
Recommendations
Restore group
"Restore group" allows you to restore a group that has been marked for deletion.
Click here for more information
about the other menu items.
To manage posts in a group, go to the group by clicking on its title in the table.
Options
Click here to open the menu for administrating the group posts.
More information about this menu is available
here.
Click on this button at the top right of each post to open a menu. The type of
menu items depends on the which functions are available in the module
that the post comes from. In the top area of the menu, you have access
to menu items based on the release of the post - as they would be available
if you were not in administration mode. In the bottom area, you have access
to the administration mode menu items.
Administration / Delete
This page provides all relevant information about the post, such as the
type of post, which module the post is from, the positioning date,
the edit date, release, deletion status and whether the post has
been archived meaning it is hidden.
You also have the ability to delete the post immediately here.
Posts that do not come from a
plugin,
can be edited directly here. Depending on which module the post comes from,
the respective page for editing the post will open.
If you click on this button for posts from a plugin, the
edit page defined in the plugin
will open.
Restore
A post that has been marked for deletion can be restored here, provided the
process for deleting the post has
not been executed.
10. Photos
Every group created in Intrexx Share is listed here. Groups deleted by users
are marked accordingly. Click on
"Select data set" to open the menu.
The album and its release settings can be edited here. You can also
add photos to an album from this menu. Click here
for more information about this menu.
Click on the album title to open the
page
where you can manage all aspects of the album.
All Intrexx Share profiles are listed here. Click on
"Select data set" to open the menu.
In the top part of the menu, you have access to all
menu items
that you normally have access to for your own profile and other profiles when
administration mode is switched off. In the bottom part of the menu (under "Administration"),
you have the ability to edit profiles,
deactivate or delete them,
and access their personal settings.
The categories that you enter here can be selected by Share users on their
personal page.
Categories can be defined in multiple languages and will then be shown based on
the language setting of the current user.
Title
Provide the category with a title here.
Language
Select the appropriate language.
Deactivated
This prevents Share users from selecting this category.
Save
Saves the new category or updates the selected category.
Show/Hide filter
Shows a search field for searching for categories.
The current categories are shown in the table at the bottom.
Die erfassten Kategorien werden in der Tabelle im unteren Bereich der Seite
aufgelistet.
15.3. Email options
In Intrexx Share, users are sent notifications
about different events.
For each type of notification, the users can define whether they also want
receive an email by defining their individual
email settings.
You can configure the default settings for when emails are sent here in the administration mode.
These settings are applied to a new profile. The checkbox to the right
of each notification type allows you to define whether the Share users
are allowed to change the default setting or not (* = allow user changes). When determining whether
an email should be generated alongside a notification, Intrexx Share
checks the administration settings first. If users are not allowed
to change the default settings, the default setting is used. If they are
allowed to change them, Share checks the users' profiles as to when an email
should be sent.
You can define which Intrexx Share users have administration permissions
in Intrexx Share. You can select users who do not belong to the
Intrexx administrators.
To add an administrator, move the appropriate user
from the "Select entries" column to the "Selected entries"
column with the button.
Share administration permissions are granted when you click on "Next".
Share administrators have access to the "Administration" area
in the Navigation portlet
and can administrate posts, groups, etc. The first Intrexx Share administrator
can only be named by an
Intrexx administrator.
A Share administrator can remove themselves from the list if needed.
15.6. Read confirmation
You can configure which users are allowed to
request a read confirmation for posts.
Move the corresponding users from the "Select entries" column to the "Selected entries"
column with the button.
15.7. Navigation
You can configure the Navigation portlet for all Share users here.
You can define which modules
are available and their order in the portlet.
Click here
for more information.
16. Process-controlled deletion
The process "Intrexx Share Administration" is responsible
for the automatic deletion of the following Intrexx Share objects:
Profiles
24 hours after a profile has been marked as deleted
Groups including posts
30 days after the group has been marked as deleted
Events including posts
30 days after the event has been marked as deleted
Posts marked as deleted
90 days after the post was deleted.
Archived posts
90 days after the post was archived.
Read notifications
depends on the
profile setting, Default: 90 days
The time delay can be modified in the respective Groovy script
(variable "delay"). This change, however,
is not update-proof. United Planet assumes no responsibility for
errors caused by changes made to the script. The deadline for the
deletion of read notification can be modified on the
profile.
The process is performed (default setting) daily at 00:19 in the portal's
timezone. Here, locked or deleted user accounts from the portal's User Manager
are synchronized with the Intrexx Share profiles. Concerned Intrexx Share profiles
will be
deactivated. If an Intrexx Share user deletes their profile, this will
initially be marked as deleted. The process also automatically deletes
profiles marked as deleted. Groups, events, and posts, which have been
deleted by Intrexx Share users, will initially be marked as deleted.
The process takes over the task of deletion including all posts that were
created in the concerned group or event. In the
Plugin settings, you can define the
lifecycle and time management so that posts are archived under certain
circumstances. These are then no longer visible among the current
posts. These archived posts and also read notifications are also deleted
by the process.