Intrexx Share 3.1 - Administration

1. General




Intrexx administrators and Share Administrators have access to the "Administration" module. They can access this from the Navigation portlet. The Navigation portlet is then shown in red. It stays this way until you click on "Administration" again to leave the administration mode. In administration mode, you have access to the functions described below regardless of whether posts, groups, etc. have been released to you. The usual restrictions do not apply in administration mode. In this mode, some of the less relevant portlets (such as Contacts, Photo albums, Advertisements, etc. on News) are hidden. Deactivated modules are shown but are grayed out in this mode.

2. Advertising




Every advertisement created in Intrexx Share is listed here. Click on "Select data set" to open a menu with functions for editing the respective advertisement. Click here for more information. Click on the advertisement title to see more information and comments related to the advertisement. You have access to the same menu here as well.

3. Chat

Click here for all information about Intrexx Share Chat.

4. Events




Every event created in Intrexx Share is listed here. Events deleted by users are marked accordingly. Click on "Select data set" to open the following menu.

Edit

Opens a page where the event data can be edited. This page contains two delete buttons. One is for normal deletion, i.e. marks the event for deletion, and the other deletes the event and its posts, participant lists, etc. immediately.

Invite other users

Click here for more information.

Hide posts on News

The posts created in the event will not be displayed in the News module.

Delete

Marks the event for deletion. It will be deleted via a process after a specific period.

Administration - Delete

Deletes the event and its posts, participant lists, etc. immediately.



Click on the title of the event in the table to edit other event data such as its posts. Click here for more information.

5. Filebox

Click here for more information.

6. Groups




Every group created in Intrexx Share is listed here. Groups deleted by users are marked accordingly.



Click on "Select data set" to open the following menu known from the "Groups" module overview page. This allows you to administrate groups in administration mode: "Restore group" allows you to restore a group that has been marked for deletion. Click here for more information about the other menu items. To manage posts in a group, go to the group by clicking on its title in the table.



Options
Click here to open the menu for administrating the group posts. More information about this menu is available here.

7. Help me

Click here for more information.

8. Messages




All messages are listed here. "Select data set" to open a menu where the message can be deleted or archived.



If you click on the title of a message, you can view and edit all of the message's data. Click here for more information.

9. News - Posts




Click on "News" in the Navigation portlet in administration mode. Intrexx administrators have access to all posts here. The application, data group and page permissions defined in the application apply to Intrexx Share administrators to prevent unauthorized access.

Options




Click on this button at the top right of each post to open a menu. The type of menu items depends on the which functions are available in the module that the post comes from. In the top area of the menu, you have access to menu items based on the release of the post - as they would be available if you were not in administration mode. In the bottom area, you have access to the administration mode menu items.

Administration / Delete




This page provides all relevant information about the post, such as the type of post, which module the post is from, the positioning date, the edit date, release, deletion status and whether the post has been archived meaning it is hidden. You also have the ability to delete the post immediately here.

Move




Click here for more information.

Edit

Posts that do not come from a plugin, can be edited directly here. Depending on which module the post comes from, the respective page for editing the post will open. If you click on this button for posts from a plugin, the edit page defined in the plugin will open.

Restore

A post that has been marked for deletion can be restored here, provided the process for deleting the post has not been executed.

10. Photos




Every group created in Intrexx Share is listed here. Groups deleted by users are marked accordingly. Click on "Select data set" to open the menu.



The album and its release settings can be edited here. You can also add photos to an album from this menu. Click here for more information about this menu.



Click on the album title to open the page where you can manage all aspects of the album.

11. Planner

Click here for more information.

12. Polls

Click here for more information.

13. Profiles




All Intrexx Share profiles are listed here. Click on "Select data set" to open the menu.



In the top part of the menu, you have access to all menu items that you normally have access to for your own profile and other profiles when administration mode is switched off. In the bottom part of the menu (under "Administration"), you have the ability to edit profiles, deactivate or delete them, and access their personal settings.

14. Projects

Click here for more information.

15. More...

15.1. General settings


Please check the entries that should be hidden in the visibility options

You can choose to hide the options Everyone, Private and/or Custom when users are defining who should be able to see posts.

Miscellaneous

"Profiles may not be deleted?" hides this area on the users' profiles. You can also stop pokes likes, reminders and shares here.

15.2. Profile - Categories




The categories that you enter here can be selected by Share users on their personal page. Categories can be defined in multiple languages and will then be shown based on the language setting of the current user.

Title

Provide the category with a title here.

Language

Select the appropriate language.

Deactivated

This prevents Share users from selecting this category.

Save

Saves the new category or updates the selected category.

Show/Hide filter

Shows a search field for searching for categories.

The current categories are shown in the table at the bottom. Die erfassten Kategorien werden in der Tabelle im unteren Bereich der Seite aufgelistet.

15.3. Email options




In Intrexx Share, users are sent notifications about different events. For each type of notification, the users can define whether they also want receive an email by defining their individual email settings. You can configure the default settings for when emails are sent here in the administration mode. These settings are applied to a new profile. The checkbox to the right of each notification type allows you to define whether the Share users are allowed to change the default setting or not (* = allow user changes). When determining whether an email should be generated alongside a notification, Intrexx Share checks the administration settings first. If users are not allowed to change the default settings, the default setting is used. If they are allowed to change them, Share checks the users' profiles as to when an email should be sent.

In the global language constants in the portal properties, you can change the subject and text of the notifications. Please note that changes made here are not update-proof and may be overwritten during a software update.

15.4. Push notification options




As with the Wie in den email options, you can define the default settings for push notification settings for profiles.

15.5. Share administrator




You can define which Intrexx Share users have administration permissions in Intrexx Share. You can select users who do not belong to the Intrexx administrators. To add an administrator, move the appropriate user from the "Select entries" column to the "Selected entries" column with the button. Share administration permissions are granted when you click on "Next". Share administrators have access to the "Administration" area in the Navigation portlet and can administrate posts, groups, etc. The first Intrexx Share administrator can only be named by an Intrexx administrator. A Share administrator can remove themselves from the list if needed.

15.6. Read confirmation




You can configure which users are allowed to request a read confirmation for posts. Move the corresponding users from the "Select entries" column to the "Selected entries" column with the button. You can configure the Navigation portlet for all Share users here. You can define which modules are available and their order in the portlet. Click here for more information.

16. Process-controlled deletion

The process "Intrexx Share Administration" is responsible for the automatic deletion of the following Intrexx Share objects:
The time delay can be modified in the respective Groovy script (variable "delay"). This change, however, is not update-proof. United Planet assumes no responsibility for errors caused by changes made to the script. The deadline for the deletion of read notification can be modified on the profile.

The process is performed (default setting) daily at 00:19 in the portal's timezone. Here, locked or deleted user accounts from the portal's User Manager are synchronized with the Intrexx Share profiles. Concerned Intrexx Share profiles will be deactivated. If an Intrexx Share user deletes their profile, this will initially be marked as deleted. The process also automatically deletes profiles marked as deleted. Groups, events, and posts, which have been deleted by Intrexx Share users, will initially be marked as deleted. The process takes over the task of deletion including all posts that were created in the concerned group or event. In the Plugin settings, you can define the lifecycle and time management so that posts are archived under certain circumstances. These are then no longer visible among the current posts. These archived posts and also read notifications are also deleted by the process.