To get started in Intrexx Share, we recommend editing your profile. Click on
"Profiles" in the
Navigation portlet.
The profiles of all Share users are shown in a
responsive layout
with a maximum of 4 columns. Your own profile is in the left column.
Filter
You can search for specific profile information using the filter.
The information comes from entries made by the users or lists
from the Administration.
To define a filter, simply click on one or more terms you are looking for.
The profile list is filtered when you click on "Save". "Reset" removes the
defined filter and displays all profiles again.
Online status
At the top right of each profile picture, Intrexx Share lets you know
if the user is currently online or offline.
Send request
This button allows you to send a contact request
to the corresponding user.
Create chat
Click on this button to start a chat
with the corresponding user.
Options
You will see the "Options"
button to the right of the username in all profiles.
If you click on this button in your own profile, the menu above will open
allowing you to make adjustments to your profile:
Edit profile
Personal settings
Email settings (personal)
Push notification settings (personal)
Navigation
Deactivate / Delete profile
Each of the menu items will be described below.
If you click on the "Options"
button in another profile, you can send a
eine contact request,
remove the contact or start a chat
with the person.
2. Edit profile
You can enter the following information here:
Position
Department
Company
Location
Email
Business phone
Profile picture
Click on "Search"
to open the corresponding drop-down lists. The lists contain all terms
that have already been entered by other users. If you enter a new
term directly into one of the fields named above, this term will
also be added to the corresponding list.
The information entered under "Complete profile" can
can be seen by all Intrexx Share users on your
personal page.
3. Personal settings
The following settings can be made here:
Who can poke me?
Who can post on my personal page?
Who can view my contacts?
Who can see my personal information?
In each case, define who can perform these actions:
Everyone
Contacts
No one
How should the posts be sorted?
Here, you can define the sort order of the posts in the
News module:
Chronological
displays the posts sorted by their positioning date.
Even if comments are submitted or the post is shared the
order of the posts remains unchanged.
Last interaction
takes into account whether comments have been added to a post,
or if the post has been shared, and, regardless of the positioning
date, places the post with the most recent interaction in the first
position.
With every post you will find a positioning date that determines the position
of the post in the list. Posts that you write directly in Intrexx Share are
given the creation date as their positioning date. Therefore, for these
posts, the one that was created most recently will appear at the top. For
posts that are created by apps, the date to be used as the positioning date,
and by which positioning the post will be listed, can be specified in the
configuration of the corresponding
plugins.
For example, the creation date of the post, a fixed date, or a relative time
value, can be used for the positioning in the list.
Days until read notifications are removed
In the lower part of the form you can specify when
notifications that have
been marked as read, should be removed from the list of all notifications
that you have received.
Activate round icons
With this setting, images in different places, e.g. profile or group images,
will no longer be shown as squares, but round instead.
4. Email settings
Email settings (overall)
With this setting, you will receive a notification about all actions in Intrexx
Share. The notification email is sent to the email address from your
personal profile.
Email settings (personal)
Personal settings can be made for the following areas in Intrexx Shre
here:
Contacts
Events
Groups
Messages
Personal feed
Photo album
Filebox
Apps
Workflow
Click on the link to the left of the area, which you would like to configure,
to show/edit the individual settings.
The following intervals can be selected for each option:
Immediately
Daily
Weekly
Never
The setting "Mail for new posts" under
"Personal feed" only applies to posts on your
personal page. The other settings also apply to the personal pages of other
Intrexx Share users. The setting "Mail for new notifications"
under "Workflow" means that you'll receive an email
notification when a process in the portal is configured in such a way, that
it sends a notification to you regarding a post. Click on "Save"
to apply your settings.
5. Push notification settings
Push notification settings (overall)
With this setting, you will receive a notification about all actions in Intrexx
Share. Push notifications are sent to the
Intrexx Mobile App
if push notifications from the Intrexx portal have been
enabled.
Push notification settings (personal)
Individual settings can be made for the following areas in Intrexx Shre
here:
Contacts
Events
Groups
Messages
Personal feed
Photo album
Filebox
Apps
Workflow
Click on the link to the left of the area, which you would like to configure,
to show/edit the individual settings.
The following intervals can be selected for each option:
Immediately
Daily
Weekly
Never
The setting "Push notification for new posts" under
"Personal feed" only applies to posts on your
personal page. The other settings also apply to the personal pages of other
Intrexx Share users. The setting "Push notification for new notifications"
under "Workflow" means that you'll receive a push
notification when a process in the portal is configured in such a way, that
it sends a notification to you regarding a post. Click on "Save"
to apply your settings.
6. Navigation
Click here
for more information about the navigation portlet.
7. Deactivate / Delete profile
When you select this option from the menu, information
will be displayed which explains the effects of deleting or deactivating a profile.
Deactivate profile
A profile can be deactivated when, for example, you will be unavailable for an
extended period of time. When a profile is deactivated, all data such as:
Posts
Likes
Shares
Replies
Photos
Groups(including moderation)
Events
File folders
Reminders
is retained. If your own profile is deactivated, a window will be displayed
next time you access Intrexx Share, from which the profile can be reactivated.
Other users cannot create feeds on the personal page of a deactivated user,
and cannot poke him/her. A profile can only be deactivated when all
group moderations
have been transferred to other users.
Delete profile
A profile can only be deleted here if the "Profiles may not be deleted"
has not been activated in the general settings in
Administration mode.
Otherwiese, this area is not available on this page.
A profile should only be deleted if a user is no longer availble on a permanent
basis, e.g. when they leave the company. It can only be deleted when all
group moderations
have been transferred to other users. The following data is deleted:
Posts on the personal page
All profile information
Contacts
Pokes
Likes
Photo albums
Group memberships
Reminders
Posts created by the profile owner in groups or events will be made anonymous
and are no longer affiliated with the respective profile. Files in the Filebox
are also made anonyous, but are kept nonetheless. If the profile owner is/was
the only participant of an event, then the event will be deleted. This also
includes all comments made by the profile owner. A profile can only be deleted
if the user is no longer a group moderator. An Intrexx Share administrator
can only delete their profile once they have been removed from the group of
administrators. Intrexx Share provides you with the ability to restore the
profile within 24 hours. After the 24 hours expires, the profile is deleted
permanently. The profile can now no longer be reactivated and must be, if
necessary, recreated.
8. More information
You can enter more profile data on your
personal page.
You can access this by clicking on the username in your profile.