You can invite other Share users to events and keep track of who is
taking part in the "Events" module.
Click on "Events" in the Navigation portlet.
2. Create event
Click on "Create event".
You should at least specify a title and the start and end of the event.
The event duration is calculated automatically. "All day" automatically
adjusts the end of the event. All other fields are optional.
Any number of images can be uploaded as the event's image.
Create a post on News that the event was created
With this option, you can bring users' attention to a new event.
Subscribers to the
"Events" app will then see a post that notifies them of the event on their
Mark post as: Important / Urgent
The post, which informs users about the event on News,
can be marked as important
and/or urgent already at this point.
The event is... Public / Private
In principle, we differentiate between two types of event:
Every Intrexx Share user can see a public event in the
"Events" portlet and can directly confirm
or decline attendance without a specific invitation.
A private event is only visible to invited participants. These can
accept or decline the invitation.
Saves all entries.
3. Edit event
After saving the event or when you click on the title of an existing event in the
"Events" portlet, you can edit the selected event.
As usual, you can create new posts
in the middle column. These posts are assigned directly to the event and - depending
on whether the event is public or private - also displayed on the
The left column contains the Event - Info portlet.
In the event image, you can see whether the event is public or private.
Click on "Options" underneath
the event image.
This opens a menu with the following functions:
Opens the page used to create the event
but now allows you to edit the data. The event can also be deleted from here.
3.1. Invite other users
This menu item opens a page where you can invite users to take part in your
event. You can also change whether the event is public or private at the top.
Inviting participants functions the same way as defining
a custom recipient group
as known for posts on News. Move the users you would like to invite to the
"Selected" list. As long as invited users have not accepted or declined the
invitation, you can withdraw an invitation by removing the user from the
When you click on "Save", the invited users will receive a
If the invited users do not have an Intrexx Share
they will be notified by email.
3.1.7. Hide posts on News
You can choose to hide event posts on the
News page here.
The event can be deleted here. Participants will not be notified of this.
The event will be marked for deletion first and then
deleted via a process
3.2. Refresh page
Click on the event's image or title to refresh the page.
3.3. Export to Outlook
At the bottom of the "Event - Info" portlet, you will find the button
"Export to Outlook".
By clicking on this link, the relevant event data will be exported as
an ics file to be imported into Outlook or other calendars.
Please note that changes made in the calendar will have no effect
on the Share event and that these do not synchronize.
There are three options available when you click on this button:
Yes - You will take part
No - You will not take part
Maybe - You accept with reservation. You participation is still unsure.
Once you have said whether you can participate, you can
for this event. Event posts are visible to all users who can view the event.
If you click on this button beneath the participation buttons, a page will
open with an overview of the participation status of the invited users.
The number of confirmations is shown to the right of the button.
You can go to the personal page
of the respective users by clicking on their profile picture.
You can use the tabs at the top to filter the users accordingly.
Click on "Add person" to open a page where you
can add more participants.
Tells you how many event posts are new for you. If there are no new posts, the
symbol is shown in gray with the number 0.
The most important event details are shown here. The confirmed
participants are listed in a table. This list can be
exported or sent via email.
Click on "Print" to open a page that allows you to print out the list of
5. "Events" portlet
All events, to which you have been invited, which are public or which
you have created are shown here. You have access to the same functions
that you already know from
editing an event here as well.
6. Being informed about events
You will be informed about public events on your
You must have subscribed to the
"Events" app, and the organizer of the event must have selected the option
"Create a post on News that the event was created".
If you are specifically invited to a public or non-public event, you will
receive a notification.
If you do not yet have a profile in Intrexx Share,
then you will be informed of invitations to events via email.
7.1. Filters in the "Events" portlet
The filter "Mine" shows you all events that you
have organized or to which you have provisionally or definitely confirmed
attendance. By clicking on "Invited", you will see a list of
the events to which you have been invited, but have not yet indicated whether
you will attend or not. If you have declined invitations for events, these
events can be shown using the "Declined" filter. All other events
can be viewed with "Other".
"Archived" displays all past events.
If you deactivate all filters,
you will see all events that you have permission for based on the events'
You can apply multiple filter criteria to the event list at once.
The filters are joined with an OR connection meaning all events are shown
that fulfill at least one of the selected criteria.
If you click on "Show/Hide filter",
you can save your custom filter settings or reset to the default settings.
The "Mine" filter is standard meaning you need to
deactivate it to see all events.