The News module contains - depending on the release settings -
all posts from the module itself and other modules where posts can be created, such
as the Groups module.
The portlets in the right and
left column can be positioned and arranged however you like. By default after
the standard installation of Intrexx Share,
you will find the Contacts portlet
in the left column and the Photo albums and
on the right.
The posts are listed in the middle column.
2. Create new post
Above the news stream you have the ability to create a new post.
Click in the field "Write new post..." to do that.
You can enter text or a link to a photo or video. If a link is recognized
as the URL of a video from YouTube, myvideo, vimeo or dailymotion,
the corresponding video will automatically be displayed in the post.
Other file extensions, where the video or image will be displayed directly,
are swf, mkv, mov, mp4, ogg, oga, ogv, ogx, webm, gif, jpg, jpeg, bmp,
png, url and js.
To find out how to use smilies and links to profiles in a post, click
Files can be added using the
file selection element.
In the post, the symbol for the corresponding file extension and the file name
will be displayed. The file can be opened or saved by clicking on the file
name. An uploaded image is shown directly in the post and can be viewed
in original size by clicking on it.
You can define who the post is released to (i.e. to whom it is visible)
here. The visibility to other users can be defined as follows:
All Intrexx Share users see the post on their "News" page, and on the
of the creator.
The creator and their contacts see the post on the
"News" page, and on the personal page of the creator.
Only the creator sees the post on the "News" page, and on his/her personal
The creator and the selected recipients see the post on the
"News" page, and on the personal
page of the creator.
To create a custom group of recipients, click on "Custom"
You can search for the names of recipients in the search field.
The filter buttons:
allow you to specify the users available for selection more precisely. The
filters act as positive lists – i.e. if no filter is active, then no data
will be displayed. The number of selected recipients is shown at the top-right
of the "Selected" list. Move the desired users to the "Available" list to the
"Selected" list via the button.
You can hide the release buttons in the
If you, as the sender, have been
blocked from sending messages by a certain user, the new
post will not be visible to them.
Click on this link to show other additional options.
The post can be defined as important or
urgent here. Moreover, you can
request a read confirmation for you post.
This button saves and publishes your post.
3. Start post from module
Click on this link to open a page where the module for the post can be selected.
Click on the button for the corresponding module; this will open the
creation page of the respective module.
4. Published posts
The profile picture and name of the creator are shown at the top of the post.
When the post was created and who the post is released to
is also shown here. Click on the
button to open the options menu for the post. Which menu items are shown
depends on which functions are available in the module that the post comes from.
4.1. Edit post
You can edit your own posts or posts, for which you have administrative permissions,
by clicking on "Edit post". This opens the same
used to create new posts. Even if you are not
a member of the Administrators group for Intrexx Share, you have administrative
permissions for the following posts:
Select this menu item to move the post to a
Select the target and then define who can see the post there. You
can also add a comment if needed.
4.3. Delete post
You can mark your own posts or posts, for which you have administrative permissions,
for deletion by clicking on "Delete this post".
Even if you are not a member of the Administrators group for Intrexx Share,
you have administrative permissions for the following posts:
Your own posts
Posts on your personal page
Posts in events which you have organized
Posts in groups which you moderate
4.4. Show/Hide post
Posts can be shown or hidden here. A hidden post is still visible in the
module where it was created, if it was not created in the News module.
Posts are always hidden just to the current user, i.e. other Intrexx Share
users can continue to see posts that are hidden to you. If a post is
hidden in another module (such as Events), it is also hidden on News.
If you choose to show this post again, it will not be shown on News
but in the corresponding module.
If you create, or comment on, a post, the "Activate notifications" option
will be set automatically. As a reader of the post, notifications
are deactivated by default.
5. Search posts
There is a search field beneath the "Start post from module" link. Enter
a search term here. The list of posts will then be filtered based on this.
The search takes the text in posts and comments into account.
6.1. Filter buttons
Click on "Show/Hide filter"
to open the options for filtering posts. You can apply multiple filter criteria to
the posts at once. Each filter is joined with an OR connection meaning
posts are displayed that fulfill at least one of the criteria.
These filter buttons allow you to search for posts by category; these
categories are defined in the
Beneath this, all applications are listed, for which
been configured and to which you have subscribed
in Intrexx Share.
When you select a category, only the applications will be displayed that are
assigned to this category.
Click on "More applications" to open a page where more filter criteria
can be added from other applications. Click here
for more information.
6.3. Due date
You can filter posts, for which a reminder
has been set, based on the following periods:
Due next week
Due this week
Intrexx Share differentiates between two types of due dates:
The filter does not differentiate between due dates from plugins and
from reminders. If you activate the
filter button, only posts, for which a reminder was set, will be shown.
You can filter the posts by date here. The current date is highlighted in the
calendar. You can select single dates or date periods by dragging with the
left mouse button.
for more information about this calendar.
You can define whether the posts should be sorted chronologically or based
on the last time a user interacted with a post.
You can filter based on tags from the Help me
6.7. Filter settings
You can save the current filter settings by clicking on "Save" here.
The settings in the "Date" filter and search field will not be included.
Click on "Reset" to restore the default filter settings.
6.8. Current filter
All active filters are shown above the posts. You can deactivate a filter
by clicking on the "Close" button
or from the filter settings.
7. Read confirmation
When creating a post, you can request a read confirmation. To be able to do
this, one of the Intrexx Share administrators must have added you to the list
authorized users. In your post, you can then select the option to allow
users to confirm that they have read your post.
When a user clicks on the link, the post will be marked as read and the number
of people who have read the post will be updated.
The post creator can see how many people have seen their post. By clicking
on the link with the number of readers, you can see the profile pictures
of the readers. The username is shown in a quicktip when you move the mouse
over the picture. More profile data can be seen by clicking on the picture.
Underneath each post, you will find various actions that can be applied to it.
Clicking on an action activates it, clicking on it again deactivates it.
"Like" to like the post.
The total number of likes is shown to the right of the button. Click
on this to see the profile pictures of the users who have liked the post.
Click on a profile picture to see more information about the user.
You can also open the user's
8.2. Show more actions
By clicking on
"Actions", buttons for additional actions will be shown. If you activate
an action, it will be shown in color next to the
Like button. You can click
on this symbol to deactivate the action if needed.
Click on "Important" to highlight the post
accordingly. You can filter all posts, which have been marked as important,
in the filter.
Click on "Urgent" to highlight the post
accordingly. You can filter all posts, which have been marked as urgent,
in the filter.
You can add a post to your favorites by clicking on the
You can filter all posts, which have been added to your favorites,
in the filter.
Click on "Remind me"
to set a reminder for the post.
Clicking on this opens a tooltip where the reminder can be scheduled for
Day after tomorrow
by clicking on the corresponding button. You can also enter the dates
for the start and due date of the post manually by clicking on "Custom".
The reminder status is shown to the right of the reminder button. Once the
time of the reminder has started, the user will receive a
and the reminder status will be updated. The reminder is overdue one day after the
due date and the reminder status will be updated again in this case.
To mark a reminder as completed, click on the
reminder icon. You will find
the "Completed" button in the area that appears. The reminder status and icon
will also change to "Completed" when you click on this button.
You can also delete a reminder from this area. The reminder date and completion
status will be reset if you do this.
To share a post, click on "Share".
This generates a copy of the post.
Please note that the existing permissions of a post that comes
from an application
remain unchanged. If there are users in the recipient group, who
do not have the appropriate permissions, they will not be able to
see this shared post.
Before you click on "Share and confirm you would like to share the post, you
can define who the post is released to. You can also
mark the post as
important and/or urgent.
You can also add a comment
to the post before sharing it.
Information about which user shared the post is shown at the top of a shared post.
You can see how often the post was shared next to the
share symbol beneath the post.
Click on this number to see the profile pictures of the users who have shared the post.
Click on a profile picture to see more information about the user.
You can also open the user's
The comment function facilitates fast feedback to a post.
Comments can be created directly under the post by clicking on
The comment can be written here and files can be uploaded if needed.
You can like comments as well. You can edit or delete
your own comments via the
"Options" button. This button appears when you move the mouse over the
title or text of the comment.
Smileys can be used in posts and comments. Shortcuts and images for smilies are
organized in the "smilies.properties" file which can
be found in the portal directory internal/cfg.
The characters that will be interpreted as a smiley are shown
at the beginning of each line.
Here, the colons, semicolons and equals signs must be escaped with a backslash.
If a user enters one of the character strings in an Intrexx Share post or
comment, the corresponding image as detailed in the "smilies.properties"
file will be loaded. The directory (image file path)
is listed in the "smilies.properties" file after the
smiley shortcut and = sign. Custom smilies can also be stored in directories
that are accessible from the server, and shortcuts for these custom smilies
can be added to the smilies.properties file. In the entries in the
"smilies.properties" file, the width and height of
the image appear after the image filename, followed by an alternative text
that is displayed in cases where the image cannot be displayed. Below the
list of smilies, a template is specified. This generates an HTML tag in the
source code of posts and comments when a smiley shortcut is detected. In the
placeholder, the corresponding path to the image and the dimensions and the
alternate text will be used, depending on the type of smiley selected.
Please note that incorrect entries in the smilies.properties file
may lead to malfunctions in Intrexx Share. United Planet accepts
no liability in this case, and provides no support.
11. Links to profiles
Links to profiles in Intrexx Share can be included in posts and comments
in the form "@Profile name". A profile name,
which has the @ symbol as a prefix,
will automatically be implemented as a
link. When a user clicks on this link, the corresponding user's profile will be
loaded. If you enter an @ symbol and the initial letters of the required user
in the post, then a list of the corresponding Intrexx Share users will
automatically be displayed. From this list, the target user can be selected.
The selected profile name will then be placed in the post, at the current cursor
position. If there is only one match, the user will be inserted right away.