System applications

Applications module

1. General




System applications fulfill system-specific tasks and are not included in the list of templates. They can be renamed and assigned to other menu items. In the Applications module, all system applications can be opened and edited as usual. If you delete a system application, you cannot recreate it. It is possible to export a system application to a different portal and then import it into the current portal.

2. Users




User data and objects from the Users module is portrayed in this application. They can be edited directly in the browser by users with appropriate access permissions. Data fields cannot be added to this application. If you require additional data fields, please create these as new attributes in the schema manager in the Users module. You can then link elements to the newly created data fields as usual in the application.

2.1. Telephone list




In the browser, the home page of the application will show a telephone list with the contact data for all users. In the search field above the telephone list, you can search for specific users. Click on "Print" to print out the complete telephone list.



Click on the name of a user to display additional information.

2.2. Organizational structure




Here, the organizational structure is displayed as defined in the Users module. The various levels can be shown or hidden by clicking on the respective symbols. Clicking on "Edit" allows the data of an object in the structure to be directly changed here.

2.3. Manage




By clicking on a user name in the table, a tooltip will open where user data can be edited, provided you have the corresponding permissions. Click on "New user" to create a new users. You can search for the login name, first name and last name.

3. Policy browser

Which user has which access permissions to which applications in the portal? With this application, you have a central overview in the browser of how the application permissions are configured. Here all page and data group permissions, which you have set up in the Applications module for users, user groups and organizational units, will be portrayed.

3.1. Application permissions




On the homepage, all applications of the portal will be listed as a link. In the subordinate level, which you can open by clicking on a link, the page and data group permissions will be shown. If you click on a page or data group, the access permissions will be shown on the right. With "Print", all page and data group permissions for the portal applications can be printed out.

3.2. User permissions




On this page, the display of permissions can be filtered with the buttons above the search field for users, user groups, distribution lists, organizational units, or roles. If you enter a name into the search field, all results will be listed. Double-clicking on a result shows the current permissions for that user. Click on "Print" to print out the results.

3.3. Group members




Here you can search for user groups. Enter the name of the group into the search field, then click on a result to show the members. Click on "Print" to print out the results.

4. Personal calendar




In the personal calendar, permissions are set up in such a way that only the currently logged in user has access to his own appointments. Other users, administrators or members of the management will not be able to view the appointments entered into the personal calendar of others. Click here for more information about the functions of the system application.

5. Statistics

The statistics application analyses access to applications in the portal. With this, you will be able to quickly recognize which applications are used most frequently. Applications that are never or only seldom used are also easy to recognize.

5.1. Report




The start page of the application displays the accesses to applications in a chart. In the two edit fields at the top of the page, a date range can be entered. By clicking on the "Show" link, all accesses in the entered time frame will be displayed. Clicking on the diagram opens an additional window where the hits for individual pages will be shown.

5.2. Annual report




On this page, accesses per month of the current year in progress are listed. The name is the application is shown when you move the mouse over a bar. Clicking on a bar in the diagram opens an additional window where the hits for individual pages will be shown.

6. Data transfer




With the Data transfer tool, connections for the export or import of application data can be set up. In the system application, all data transfer jobs are listed with their start time, end time, and status. Each job can be started here by users with permissions for the Integration module by clicking on "Start".


With this application, terms can be searched for across the entire portal. General information about search can be found here. You can discover how to configure the search in the Applications module here.