Intrexx Share 2.1 - Administration



As the Intrexx administrator or Intrexx Share administrator you have access to the administration area of Intrexx Share. You can reach this area from the navigation bar by clicking on the Administration symbol.

1. Administrators

In the left column, you can specify which Intrexx Share users should receive administrative permissions within Intrexx Share.



Here, users who do not belong to the Intrexx administrators can also be selected. Intrexx Share administrators have access to the Administration area from the navigation bar, and can manage posts, groups, etc., from here. To define the first Intrexx Share administrator, an Intrexx administrator must open Intrexx Share and edit the list of administrators in the Administration area. To do this, click on "Add administrators".



A tooltip will open where you can amend the list of administrators as needed. Intrexx Share administrators can also remove themselves from the list of Intrexx Share administrators.

2. Read confirmation




In the left column you can also determine which Intrexx Share Users are allowed to request read confirmations. To do that, click on "Add read confirmation".



The list of authorized users can be modified in this tooltip.

3. Switch modules on and off

In the middle column, the individual modules can be made available or hidden.



To hide individual modules, mark these and apply the changes by clicking on "Save". Of course, hidden modules can be made available again at any time.

4. Visibility




Click here for more information.

5. Change the design of Share




Colors

You can define the colors used in Intrexx Share for the following areas here: For each setting, the default color is listed as well allowing you to return to the default settings easily if you want to discard changes.

Page width

Defines the page width of Intrexx Share.

Number of menu items in navigation bar without a title (Default: 11)

Defines the maximum number of menu items (modules) without a title in the Navigation bar.

Number of menu items in navigation bar with a title (Default: 7)

Defines the maximum number of menu items (modules) with a title in the Navigation bar.

6. Miscellaneous




Profiles may not be deleted?

If this setting is activated, the area where profiles are deleted will be hidden.

Deactivate pokes

All areas, where pokes can be created are hidden with this setting.

Deactivate likes for posts and comments

The action I like this is hidden with this setting.

Deactivate "Remind me" for posts and comments

The action Remind me is hidden with this setting.

Deactivate sharing for posts and comments

The action Share is hidden with this setting.

7. Administrate modules

Provided you are in administration mode, selected from the Navigation bar, you can administrate the master data for the modules listed below. The administration mode is easily recognized in the left of the navigation bar. Furthermore, the modules selected for administration will be shown in another color in comparison to the normal user mode.



If you click on the News module, the administration mode will be switched off.

8. Administrate groups




In administration mode, all of the groups that currently exist in Intrexx Share will be listed. Groups which have been deleted will be denoted accordingly. Click on "More information" to see the following information: If you click on the "Members" or "Moderators" link, the respective area will be shown with the profile pictures of the corresponding users.



You can also see the names of users without Intrexx Share profiles here. Click on the "Last post" link to show the post that was created last.



The following properties of the group are visualized with these symbols: The symbols are grayed out if the corresponding property is not fulfilled. The meaning of each symbol is shown when you move the mouse over it. Click on "Edit image" to change the group's image. If you select a group by clicking on its title, you can manage the group.



Here, a group which was deleted by Intrexx Share users, and therefore marked as deleted, can be restored here, provided the process has not already performed the deletion. The group can also be deleted immediately with the corresponding button here.

9. Administrate events




In administration mode, all of the events that currently exist in Intrexx Share will be listed. Events which have been deleted will be denoted accordingly. Click on "More information" to see the following information: If you click on the "Participants" link, the respective area will be shown with the profile pictures of the corresponding users.



Click on the "Last post" link to show the post that was created last.



Click on Edit event to administrate the event's master data. Click on "Invite contacts" to invite additional users. "You are invited" shows whether the administrator has been invited. The symbols are grayed out if the corresponding property is not fulfilled. The meaning of each symbol is shown when you move the mouse over it. If you select an event by clicking on its title, you can manage the event.



Here, a group which was deleted by Intrexx Share users, and therefore marked as deleted, can be restored here, provided the process has not already performed the deletion. The group can also be deleted immediately with the corresponding button here.

10. Administrate Filebox




In the central area of the display you will see all of the folders currently available in the Filebox. For each folder, the following information is also displayed: the name of the folder, the date of the most recent change, and the name of the user, whose Filebox contains the folder. By clicking on the name of the folder, the date the folder was created, and, if appropriate, the name of the parent folder, will also be displayed. This additional information can be hidden again by clicking on the folder name a second time. The Edit symbol is displayed to the left of the folder name, from which the master data of the folder can be edited. This includes the assignment of access to users, and the actions they can perform, as well as the name of the folder. With the "Filter by categories" element you can switch between the list of folders and the list of files.



For a file, the title, the date of the last change and the name of the creator of the file are listed. By clicking on the title of the file, you will additionally see the filename, the description and the name of the folder where the file is located. You can open or save the file by clicking on the file name, or on the icon of the default program for that file. In addition, you have the option to move a file to another folder, using the Move link. The destination folder can be any folder for which you have permission to add files. The Edit icon is shown to the left of the file name which you can use to change the file data record. You can customize the title of the file data record, as well the file itself, and the description. From this point you also have the option to move the file, or to delete it.



Within the list of folders or files on the main page of the file box area in the administration view, you can search for specific terms. For folders, the folder name will be searched, while for files, the associated folder name, the title of the file and the name of the user who uploaded the file will be searched.

11. Administrate messages




In the middle column, all messages with their subject and creator will be shown. Click on "More information" to show the following information: If you select a message by clicking on its title, you can manage the message.

12. Administrate photo albums




In the middle column you can see all photo albums which have been created in Intrexx Share. If you select a photo album by clicking on its title, you can edit its master data.

13. Administrate advertisements




In the middle column you can see all advertisements which have been created in Intrexx Share. If you click on "Edit", you can edit an advertisement's master data.

14. Process-controlled deletion

The process "Intrexx Share Administration" is responsible for the automatic deletion of the following Intrexx Share objects:
The time delay can be modified in the respective Groovy script (variable "delay"). This change, however, is not update-proof. United Planet assumes no responsibility for errors caused by changes made to the script. The deadline for the deletion of read notification can be modified on the profile.

The process is performed (default setting) daily at 00:19 in the portal's timezone. Here, locked or deleted user accounts from the portal's User Manager are synchronized with the Intrexx Share profiles. Concerned Intrexx Share profiles will be deactivated. If an Intrexx Share user deletes their profile, this will initially be marked as deleted. The process also automatically deletes profiles marked as deleted. Groups, events, and posts, which have been deleted by Intrexx Share users, will initially be marked as deleted. The process takes over the task of deletion including all posts which were created in the concerned group or event. In the Plugin settings, you can define the lifecycle and time management so that posts are archived under certain circumstances. These are then no longer visible among the current posts. These archived posts and also read notifications are also deleted by the process.

15. Miscellaneous element




You'll find the element "Miscellaneous" in the right column which can use to perform additional administrative tasks.

16. Miscellaneous element: Posts

The Intrexx administrators have access to all of the posts here. Intrexx Share administrators can access the application, data group and page rights, as defined in the application, to ensure that the data is protected against unauthorized access.



The Filter posts element allows you to filter posts by "Archive", "Reported" and "Deleted". By selecting the "Archive" option, the posts displayed will be those which are no longer displayed due to the Filter for the removal from the stream. The option "Reported" will display all posts that have been reported by Intrexx Share users to the Intrexx Share administrators. With the "Deleted" option, you will see all posts which have been marked for deletion, but have not yet actually been deleted by the process. Click on "Settings" to show additional information about the post.



This includes the type of post, which specifies from which module the post comes, the positioning date, the modification date of the post, together with various additional information dependent on the type of post, e.g. an indication of the privacy settings, an indication of the "Deleted" status, or whether the post is already hidden due to the "Archive" option. "Delete immediately" will delete the post right away.



With the Move option, which is available for each post, you can move the selected post to a personal page, into a group, or to an event. To do this, select the required location and any required visibility settings. Posts that do not come from a plugin, can be edited directly on the administration page. To do this, select the Edit option. For posts that come from a plugin, you can open the edit page defined in the plugin. For posts that are already marked as deleted, but have not yet been removed by the process, these can be restored with the corresponding button.

17. Miscellaneous element: Profiles




If "Profiles" is selected in the Miscellaneous element, all Intrexx Share users will be listed in the middle column. By clicking on More information, the user data will be shown. By clicking on Important, the important information of the user can be edited.



Click on Personal to edit the user's personal information.



Click on Deactivate / Delete profile to deactivate or delete the user profile.

18. Miscellaneous element: Administration

If you click on the "Administration" link in the element, you will be taken to the homepage of the administration.

19. Miscellaneous element: Settings




In Intrexx Share, the users will be informed about various events via a notification. For each type of notification, the user can determine if they also want to additionally receive an email. In the administration area you configure the default values for sending emails. These defaults will be applied when a new profile is created. By means of a checkbox next to each notification type, you can also specify whether or not the users can override the default values. The order of the checks that determine whether an email should be generated with the notification, is as follows: The settings from the administration area have the highest priority. If the option "Allow user changes" is not selected, the email delivery will be determined by the default set in the administration area. If the users are allowed to override the requested notification type, the profile of the user who will receive the notification will be checked, to determine if and when an email should be sent.

As well as other standard texts, the subject of the notification can be modified in the Portal properties in the Global language constants. Please note: Changes made to the language constants are not, in some circumstances, update-proof and may be overwritten during a Software update.

20. Statistics




The "Statistics" element provides an overview of the number of posts, groups, events, profiles and files in Intrexx Share.