Afterwards, create another field with the "File" data type.
Click on "more...".
Select the option "Intrexx handlers" and then
"dg hyparchive Handler" from the drop-down list. Confirm your selection with "OK".
Open the properties dialog
of the new file data field by double-clicking on it in the
You can view the data fields in the application structure by selecting
Edit / Show data fields
when the data group is selected.
The title of the field and the handler class selected in the previous
step are shown on the
The following specifications are also required:
Select the hyparchive configuration that you
created in the Integration module.
The hyparchive server for the connection will be identified
using this configuration.
Based on the chosen configuration all available departments
will be listed that the defined users have access to.
Select the department for the documents.
There must be a unique value, so that data sets in Intrexx
can be linked with documents in hyparchive.
For that, hyparchive Department IDs and Document IDs
are saved in the respective
data group fields. You can assign the two Intrexx data fields to
the hyparchive Document ID and Department ID.
Select a data field where the name of the document
is saved or created.
A document type must be
defined for the documents. This can either be selected as a constant or defined
dynamically via an Intrexx data field for the Type ID
(data type: Integer).
Record as a file folder
Determines whether files from Intrexx should be stored as a
single document or as a folder in hyparchive.
Activates versioning in dg hyparchive. In addition, a static
comment for versions can be recorded or a data group, where
comments for versions can be stored, can be selected.
Show files from the dg hyparchive in view tables additionally
This option can lead to a high server
work load because the documents must be ascertained for every data
set in hyparchive. We recommend that you only display documents
on view pages for one data set.
1.3. Stamp fields
1.3.1. Assignment of Intrexx fields
Switch to the Data field mapping tab.
The Intrexx data fields / values are assigned to the dg hyparchive stamp
Hyparchive stamps from the previously selected hyparchive server will be
listed on the left-hand side. On the right-hand side the Intrexx data groups,
and when appropriate the fields of parent group and user defined values, are
listed. Hyparchive fields can be filtered by stamp to enable a better overview.
The arrow key allows you to
assign hyparchive fields and Intrexx data fields. When a data set is saved
in Intrexx, then the value of the Intrexx data field is automatically saved
in the linked hyparchive field. An important consideration is that the data
type in hyparchive must be compatible with that of the Intrexx data field.
1.3.2. Assignment of user-defined values
As well as data fields, user-defined values can also be assigned to hyparchive
fields. To do this, click on
Select from the following options: Static value,
System value, GUID or Null value. This is for example helpful, if the
same value should always be used for a mandatory stamp field. In the same
way calculated date values and system values, like the current Intrexx user
for example, can be recorded.
Another example would be the generation of a GUID
at the current time as a clear data set ID for Intrexx and hyparchive.
for help with this dialog.
Calculated values are as standard not saved in Intrexx data fields, but
rather in hyparchive fields.
For certain purposes it is necessary to save a static value in an Intrexx data
field. As a result, you will be asked automatically if the value should be
saved in an Intrexx data field, when assigning a value to a hyparchive field.
The setting "Save value in data field" can be edited
in the Field assignment tab by clicking on
Save value in data field.
1.3.3. Assignment of drop-down lists
Just like Intrexx, hyparchive offers the possibility to define drop-down
lists for data fields. Fields that have drop-down lists have the file type
"sngsel" or "mltsel"
(for lists with multiple choices) in hyparchive.
Drop-down lists in hyparchive can be assigned values from Intrexx data fields
or static values. Please note that the corresponding drop-down list entry in
hyparchive can be ascertained from the value in Intrexx. If an Intrexx data
field with the type string is assigned to the list
field, then the value, which is saved there, must correspond with a display
value in the hyparchive drop-down list. And please note that this is case
1.3.4. View and edit pages
The usual data field controls on view and entry pages are available to view
and edit the stamp fields. So that Intrexx can identify the document, which
is linked to each data set, in hyparchive, it is necessary to place the fields
for Department ID and Document ID on every view and edit page that is related
to hyparchive. The Department ID can be determined in the properties
of the file field on the Settings page of the
(value of the key "hyparchive.department.id").
To display dg hyparchive documents in the Intrexx application, the
corresponding data records with the correct Department ID and Document
ID need to be created.
This can also be done in the
hidden area, so that the fields
are not visible to the users.
If the stamp data of a document is directly edited in hyparchive, then it
cannot be automatically and immediately synchronized in Intrexx. Therefore
Intrexx updates the fields of a hyparchive stamp automatically, as soon as
the data set is opened on a view or entry page.
The user needs to click on
"Save" to save the updated data in Intrexx.
The final step of configuring the file field can be defined on the tab
Here you can decide which portal
user should be used for the authentication when accessing hyparchive.
By default the currently logged in portal user will be used. If there
is not any hyparchive session for this user and the option
"Username/Password" was selected as the
authentication method in the
configuration, then the portal user will be
requested to log in to hyparchive.
There are application cases, where access to hyparchive should always
be made with one user, irrespective of which portal user is currently logged
in. This is for example the case if there is not a hyparchive user for every
portal user or if documents from Intrexx should fundamentally be saved under
the same user name in hyparchive.
To do that a so-called static user can be selected
in the dialog. This refers to an Intrexx user, who has been assigned
to a hyparchive user in the hyparchive
configuration. A static user
can also be directly setup with this dialog. As soon as such a user is
entered in the file field, then all access to hyparchive takes place
with the data group of this hyparchive user account.
This means that an interactive login to hyparchive is no longer necessary
in the portal. This also makes simple Single Sign-On scenarios possible
without having to revert to the Kerberos authentication.
1.5. dg hyparchive data group handler
As soon as a data field for hyparchive is added to an Intrexx data group and
then configured, then the data handler class will
automatically be adjusted in the expert attributes of the data group at:
This can also be carried out at a later point in time.
The hyparchive specific data group handler class is optional, but offers
additional functionality in interaction between Intrexx and hyparchive.
In this way an automatic synchronization of the stamp values from hyparchive
is carried out as soon as a hyparchive data set is loaded on an Intrexx view
or entry page.
In doing so it is guaranteed that an Intrexx portal user can constantly see the
current stamp data. In some circumstances it can also occur that stamp data
was edited in hyparchive but the previous value is still saved in Intrexx.
1.6. Regional settings
Date/time and currency fields are formatted by hyparchive with the format that
was setup by the user under Regional settings.
hyparchive requires the entire language/culture code (e.g.
"de-DE" or "en-US" instead of
"de" or "en">). The formats
of the required languages can be defined in the
Portal properties. Alternatively you can determine a
standard language for hyparchive in the configuration of the file field. In
this case, the same language code will be used every time a file is recalled.
Please note that you need to setup the format in Intrexx that hyparchive
expects for the date/time and currency fields.
1.7. Support of SAP documents
To support SAP ArchiveLink documents (availble from Intrexx 8 with Online
Update 07), the following additional settings need to be made in the
A data field with the type
Short text is
required for the SAP Archive ID.
hyparchive.sap.archive.id.field.guid = [GUID of the SAP
ArchiveLink ID data field] (Type: GUID)
1.8. Expert settings
In the properties of the file field, it is possible to further configure
the connector by going to the Expert tab. The
following settings are available here:
Flag whether documents should be archived with the SAP ArchiveLink
GUID of the data field for the SAP ArchiveLink ID.
The GUID of the dg hyparchive configuration.
Class for archive documents (default is DC_FILE).
Determine whether the document is a single or archive file (True/False).
The default language to be used for hyparchive web service requests
(e.g. de-DE, the default is the regional setting of the Intrexx user).
ID of the dg hyparchive department.
Name of the dg hyparchive department.
Field GUID for the Department ID.
Field GUID for the Document ID.
Field GUID for the Document Name.
hyparchive Document Type ID.
Class for single files (default is DC_DOSFILE).
Determine whether the file name should be used as the document name.
Intrexx user GUID for the login as a static user.
Determine whether files should be displayed in view tables.
Stamp field assignment.
Field GUID for comments when a file is versioned.
Determine whether documents are versionable.
2. dg hyparchive in Portal applications
When accessing a data group, which contains hyparchive file data fields, with
a portal application for the first time, the user will be requested to login to
This is only required once per session and hyparchive server. If
Windows Integrated Authentication is activated
then the user will automatically be logged in upon accessing hyparchive for
the first time.
A login is not required if a static user was defined in the file field of
the data group for hyparchive authentication.
The hyparchive data can then be accessed via the Intrexx application after
successful authentication. The portal user has the same functions available
to him with hyparchive data groups, as he does with the normal Intrexx data
groups. In terms of the file operations there are however less special
features to consider.
2.2. File operations in view tables
hyparchive file data fields can be placed in view tables to open files
directly from tables. However, for performance reasons no files from
hyparchive are by default displayed in file data fields, when they are
displayed in a view table. To do that, activate the option
"Show files from the dg hyparchive in view tables
additionally" in the
file data field configuration.
If it should be
possible to directly download documents from the table, then this needs to
be activated in the options of the file data field in the view table.
Please note that thumbnails for hyparchive files cannot be
displayed, because these are not stored on the Intrexx Portal
Server but in hyparchive. Therefore preview pictures also
cannot be generated by Intrexx.
It's also possible to enable the downloading of files here.
2.4. File operations on edit pages
The File selection control
on edit pages allows
you to upload and edit files and documents in Intrexx and then save them in
hyparchive. All of the functions from the default Intrexx file data fields
are available here
In addition to allowing downloads you can also determine what should happen
when files are uploaded. In principle, new files will be added to the
existing files in hyparchive document folders. It is however possible to
replace the files.
Additionally you can determine the maximum number of files per data set that
can be saved. The maximum file size can also be specified here. There are
also advanced functionalities for uploading files,
which have an effect on the behavior of the control in the portal.
Files can be moved onto the file control via drag & drop in the browser and
with that they will be automatically uploaded to the Intrexx Server. When the
entry page is saved, then the file as well as the information in the stamp
fields will be transferred to the hyparchive server. The new Document ID
will be saved in Intrexx. Existing files can be deleted in hyparchive by
clicking on "Delete".
In terms of single file documents, files can be updated
(in this case replaced), by first deleting the existing file and
then uploading a new file.
2.5. File operations in drop-down lists
To make it as easy as possible for the portal users to be able to maintain
hyparchive stamp fields, they can add identical drop-down lists on entry pages
in Intrexx for the drop-down lists in hyparchive. The values from hyparchive
drop-down lists can be identified with the hyparchive FormEdit Tool.
On an entry page in Intrexx a drop-down list can be created, its entries
reflect those of a hyparchive value list. The values can be defined from
applications, references or user defined value.
2.6. Updating stamp data
Seeing as documents and files are only saved and available in hyparchive,
they are constantly up-to-date, when they are accessed with Intrexx. The
stamp data of a document behaves somewhat differently. This is saved in both
the data fields of the Intrexx data group as well as in hyparchive. This has
the advantage that you can search by stamp fields and access the data sets in
Intrexx without having to access hyparchive server. The disadvantage of this
method is that the metadata of a document in hyparchive can change over time,
whilst the old values are saved in Intrexx.
As Intrexx cannot automatically be informed by hyparchive about
changes to stamp fields, the stamp data in Intrexx is updated as
soon as a data set on a view or entry page, which contains a
hyparchive data field, is loaded. When the page is saved, the
updated data will be resaved in Intrexx.
Another method for keeping stamp data constantly in sync between Intrexx
and hyparchive is made possible by using processes.
2.7. Possible search options
2.7.1. Possible search options
Documents and files in hyparchive data fields are only stored on the
hyparchive server. Therefore it is not possible for the Intrexx search engine
to index the contents of the files, in order to make them available for
search requests. Single data stamps, which are saved in Intrexx data groups,
can be searched through with the Intrexx search function. The hyparchive web
service interface offers the option to search for documents in hyparchive
with hyparchive full-text search. The results must then be processed in a
suitable way for Intrexx. Therefore clicking on a hit will open the document
in the hyparchive Web Client or will open the corresponding data set, which
has the link to the hyparchive document, via filters in Intrexx.
2.7.2. Intrexx search
To be able to search through the stamp fields of a document, which were saved
in Intrexx, you can configure the
in an application as usual. To do that, create a search configuration and
select the stamp fields in the hyparchive data group, which should be indexed
by the search engine. Doing so, hyparchive data sets can be searched through
by stamp fields using the search function in Intrexx.
Another approach is to search using
filters in Intrexx applications.
Filters, which correspondingly filter data sets in accord with the values in
the stamp fields of the Intrexx data groups, on view tables are defined to do that.
2.7.3. Full-text search
Should the users be able to search for keywords in the documents – as well as
stamp data –, then the hyparchive full-text is ideal for that. In Intrexx you
can directly search through the hyparchive documents, which are managed in
Intrexx, and display any hits. There is also the possibility to search for
documents in hyparchive, which weren't created with Intrexx, in the portal.
To do this the portal users need to also have access to the hyparchive
WebClient as well as the hyparchive DocPresenter to open found documents there.
The application of both methods will be described in the next section.
2.7.4. Full-text search in Intrexx managed documents
In the following example documents are to be searched for in hyparchive;
these documents have a corresponding data set in a hyparchive data group.
To begin with, create a view table in the hyparchive data group for the
search results. An edit field for the search term is needed as well.
Afterwards, open the Dependencies tab in
the properties of the view table. Click on
there, to define a new dependency.
A triggering event is needed first. Click on
Add event and select "Search" as the control and
"onchange" as the event.
A filter is needed next, which can be edited by clicking on
"Edit filter in expert mode".
Copy the following XML fragment between the
<filter></filter> element in the editor.
Adjust the filter arguments according to your application:
In the first <arg> element, enter the data group field
GUID, which corresponds to the Document ID in hyparchive.
The entries below refer to the second <arg> element.
The GUID of the hyparchive file field.
Enter the name of the input control for the search term.
This tells the filter which department it should search in for
documents. The various departments are separated by a comma.
Confirm the dialog now by clicking on "OK" and then
publish the application. The search will now be available in the portal.
2.7.5. Full-text search in files that are not managed by Intrexx
With hyparchive web service interface it is possible to search for documents
with Groovy action handlers and Velocity templates; the results can then be
displayed in Intrexx. To do that you need to program the search selection
and the results display yourself, as they are always subject to demand.
2.8. Stamp search
Parallel to the full-text search it is also possible to search for documents
using the stamp and system fields. You can follow the same process as with
the full-text search. Only this time a different filter handler is used to
search by stamp fields: